Organize Your Life With the Help of a Portable Scanner
Posted 12/17/09
Portable scanners do so much for such a little machine. Compact enough to carry in your briefcase to a business meeting, trade show or conference, handheld portable scanners are large enough to capture important data from full sized documents and as many business cards and marketing materials as you need. Just imagine the amount of information you can bring back with you to the office without grabbing a single piece of paper.Portable scanners use optical character recognition technology to translate and export captured information to either its own contacts management system or the one your company network prefers. Regardless of where the data ends up, your portable scanner organizes the information by name, address, telephone number and any other identifier you want. Data arrives at your laptop or company desktop via USB cable; there is no need to bother with an external power source. Your boss will also love the fact that one portable scanner unit can be shared among all your team members and increase team marketing and networking capabilities.
Portable scanners have other uses as well. How about using your portable scanner to organize your business expenses for month end reporting to your accounting department. Portable scanners scan receipts just as nicely as they do business cards, and they have the capacity to parse data into such categories as vendor name, purchase date, amount and payment type and export it to network financial management programs for emailing to company bookkeepers. Your scanner will also keep a digital copy of each receipt for future reference. You can also take a portable scanner to a business meeting to scan and bring important documents back to the office for review. Scanners digitally file the documents and allow you to name them for retrieval by keyword search.
Did you know that portable scanners can also capture and preserve important personal documents like passports, birth and marriage certificates in case of loss by fire. Replacing those documents will be so much easier if you have copies. Organizing your life could not be any easier.
Small businesses like doctors offices put portable scanners to good use. Constantly changing government regulations require them to collect proof of identity from their clients, and what better way to do so than with a portable scanner. Scanners save these small offices both time normally spent in copying client documentation and money on copy paper.